The “Screenshot Pack” Every Traveler Should Have Before a Trip
One of the best travel tips I can give you has nothing to do with packing cubes, suitcases, or even where you’re going.
It’s something much simpler.
Your screenshot pack.
Because here’s the truth: Wi-Fi is not always reliable, and neither is cell service. Airports get overloaded, international roaming can be spotty, and sometimes you’re just in a place where service disappears completely.
The last thing you want is to be standing in an airport, rental car line, or hotel lobby trying to pull up a confirmation email that won’t load.
So before every trip, I recommend creating a “screenshot pack” on your phone with all of your important travel details saved offline. It takes about 5 minutes and can save you a lot of stress while traveling.
What to Screenshot Before You Travel
Here’s exactly what I recommend saving to your phone before leaving for a trip.
Flight Details
Make sure you screenshot:
Your flight confirmation email
The airline record locator/confirmation number
Your flight times and numbers
If an airline app isn’t loading or airport Wi-Fi is slow, you’ll still have everything you need. Believe me - when you’re in line trying to get the app to cooperate, it’s not going to. I’ve been there and learned the hard way!
Hotel or Resort Information
Always save:
Hotel/resort confirmation
Address of the property
Check-in time and instructions
This is especially helpful when arriving late at night or when giving directions to a taxi or rideshare driver.
Transportation Details
If you have transportation arranged, screenshot:
Airport transfer instructions
Shuttle pickup locations
Rental car confirmation numbers
Ride service instructions
Transportation details are often buried in emails, so having them quickly accessible is a lifesaver.
Boarding Passes
Once your airline releases boarding passes, save them to:
Your phone wallet
Screenshots in your camera roll
That way you can access them even if the airline app isn’t cooperating.
Passport & ID Information
For international travel, take a secure screenshot or photo of:
Your passport photo page
Driver’s license or ID
Store these safely on your phone in case you need to reference them quickly.
Travel Insurance Information
If you purchased travel insurance, screenshot:
Policy number
Emergency contact phone numbers
Claim instructions
You hope you never need it—but if you do, you’ll be glad you have it ready.
Important Reservations
Save confirmations for anything booked in advance such as:
Dining reservations
Excursions or tours
Event tickets
Theme park passes
Nothing slows down vacation fun like digging through emails for reservation details.
Maps of the Area
Save a map of your destination with important places pinned like:
Your hotel
Must-see attractions
Restaurants you want to try
The nearest pharmacy or grocery store
Having this available offline is incredibly helpful when exploring a new place.
Important Contacts
Screenshot or save contact information for:
Your hotel
Tour company
Airline
Transportation company
Your travel advisor
Having these numbers easily accessible can make problem-solving much faster.
Special Instructions
Finally, save anything with special instructions like:
Door or gate entry codes
Check-in instructions
Entry requirements
Luggage policies
These details are easy to forget but important when you arrive.
My Favorite Organization Trick
Before every trip, I create a folder in my photos called “TRIP.”
Every screenshot goes into that folder so everything is in one place and easy to find.
It’s simple, but it makes travel days so much smoother.
Want Stress-Free Trip Planning?
One of the best parts of working with a travel advisor is that you don’t have to track down all these details yourself.
When you book a trip with me, I make sure my clients have all their travel information organized and easy to access before they leave so they can focus on what actually matters: enjoying their vacation.
If you’re thinking about planning a trip—whether it’s Disney, a cruise, or a family vacation—I’d love to help make it easy and stress-free.
Reach out here to start planning your next trip!
xoxo,
Katie